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Bid Title: 2018200003: News and Gift Concessions Contract and Lease Eugene Airport
Category: Purchasing Office Solicitations, Phone: 541-682-5055
Status: Closed




Solicitation Number RFP No. 2018200003


Notice to Proposers

Pursuant to ORS 279B.060 and City of Eugene Administrative Order 44-14-08F, Public Contracting Rule (City Rule) 137-047-0260, sealed proposals for News and Gift Concessions Contract and Lease at the Eugene Airport for the City of Eugene will be accepted by the Purchasing Office, 100 West 10th Avenue, Suite 400, Eugene, Oregon 97401 until Friday, September 15, 2017 2:30 pm PST.  Proposals will be opened immediately thereafter and a record of proposals received will be made.  Proposals will not be accepted after the Request for Proposals (RFP) closing time and date.  Proposals shall be valid for 180 days after opening unless otherwise specified in the specifications.  This Request for Proposals does not commit the City to pay any costs incurred by any proposer in the submission of a proposal.

Project Description

The City owns and operates the Eugene Airport (EUG) and is soliciting proposals from interested companies for providing retail news and gift concessions at three locations within the

Eugene Airport terminal building.

The successful firm will provide, manage and operate retail concessions in the following locations.

  • Central gift shop in the main lobby pre-screening area (location in use)
  • Concourse A gift shop in the post screening area (location in use)
  • Concourse B kiosk in the post screening area (new location)
  • Vending Machines at various locations inside the main terminal as determined/approved by the Airport.

The vision of this RFP is to provide a news/gift concessions program with offerings and environments that reflect the values, tastes and lifestyles of today’s EUG customers and the Pacific Northwest.  Concession concepts should maintain the quality and convenience that EUG customers expect while visiting EUG.

Solicitation Documents

Solicitation documents may be examined at the City of Eugene Purchasing Office, 100 West 10th Avenue, Suite 400, Eugene, Oregon 97401 or electronically by logging in to the Oregon Procurement Information Network (ORPIN) system at

To view City of Eugene solicitations:

  • Login to ORPIN
  • Select Browse Opportunities
  • Select By Organization
  • Click Search
  • Select City of Eugene (ORCPP)
  • Select the solicitation and express interest
  • Select the yellow folder next to Attachments Exist and Questions & Answers to view available files.

A paper copy of the Solicitation may be obtained at the City’s Purchasing Office at 100 West 10th Avenue, Suite 400, Eugene, Oregon 97401. Please call ahead to request a copy.

Proposers must submit a total of 1 original proposal and 1 USB storage device containing the full proposal in PDF format directly to the City’s Purchasing Office at 100 West 10th Avenue, Suite 400, Eugene, Oregon 97401 before the due date and time specified in the request for proposal. 

Mandatory Pre-Closing Meeting

A mandatory pre-closing meeting will be held in the Eugene Airport East conference room

located in the Administration Office at 28855 Lockheed Dr., Eugene, OR on Friday, August 25, 2017 at 1:30 pm PST followed by a tour of the three retail news and gift locations available for use and lease by concessionaires. Only those attending the mandatory pre-closing meeting are eligible to submit proposals.

Single Point of Contact

City of Eugene Purchasing is the issuing office.  Address all concerns or questions regarding this solicitation to the Purchasing Analyst identified below.

Dated:  August 9, 2017

Shawn Hubbell

Purchasing Analyst

City of Eugene



Publication Date/Time:
8/9/2017 10:30 AM
Closing Date/Time:
9/15/2017 2:30 PM
Related Documents:

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