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Fire Safety Event Permit Application

  1. Application, fees, site plan and emergency plan (if required) must be received AT LEAST 2 WEEKS BEFORE EVENT.

  2. Instructions for Completing Fire Safety Event Permit Application
    1. Complete Event information. Be sure to list an onsite contact person and phone number. The date and time listed as earliest date/time for inspection should be when the event is at least 95% ready to open. This means vendors, displays, merchandise, decorations, and fire extinguishers in place.
    2. Complete the Billing information. List the business (if applicable) and person responsible for paying for the permit. Applications WILL NOT be processed without full payment. *Please do not send any money or checks until you have received an invoice. Invoices will be issued from our Finance Department upon application review.
    3. Answer the questions about safety concerns as they relate to the event you are applying for.
    4. Permit Type and Fees – Read the criteria below carefully for each type of permit and check each type of permit that applies to your event. You will PAY the SINGLE highest permit fee, all other permits will be included.
  3. Inspections:

    Set-up needs to be 95% complete, including decorations, vendors, and displays in place at the time of inspection. The inspection is to ensure compliance with the Fire Code and the provisions of this permit. Deficiencies shall be corrected prior to opening to the public. Failure to make required corrections prior to opening may result in revocation of the permit, citation, and possible closure of the event.

  4. Will fuel fired equipment be used/displayed?*
  5. Will cooking occur?*
  6. Will decorative materials be used?*
  7. Will any open flame be used?*
  8. Are the decorative materials flame retardant? *
  9. Please select all permit types that apply to your event*
    • Places of Temporary Assembly – The temporary gathering of 50 or more persons for such purposes as deliberation, education, instruction, worship, entertainment, amusement, drinking and dining in a building not approved for assembly use.
    • Outdoor Assembly Events - A permit is required to conduct an outdoor assembly event where planned attendance exceeds 1,000 persons. See Section 3106 of the Oregon Fire Code.
    • Amusement Building – Haunted houses and similar temporary installations. See Appendix Q of the Oregon Fire Code.
    • Carnivals or Fairs – Permit always required.
    • Exhibits and Trade Shows – An event in which the display of products or services is organized to bring together the provider and users of the products and services. An operational permit is required when the number of tables or booths exceed 10, cooking is involved or when the display area exceeds 500 square feet. If you hold 2 or more of the SAME EVENT a year at the SAME LOCATION with the SAME LAYOUT and apply for ALL permits at the SAME TIME, you may use the Annual Exhibition & Trade Show box.
    • Fireworks – A permit is required for animal control use, public displays, retail sales and wholesale.
    • Performances with Fir– An operational permit is required to conduct a performance that utilizes fire for entertainment purposes, outside of a protective housing or in ways in which it travels through the air (by one person or between multiple persons) in a public or private location. i.e. fire dancing, juggling.
    • Pyrotechnic Special Effects – Permit always required to use pyrotechnic effects in front of a proximate audience.
    • Liquid or Gas-Fueled Vehicles in Assembly Buildings – Batteries must be disconnected and fuel tank secured with less than ¼ tank or 5 gallons (whichever is less).
    • Temporary Membrane Structures and Tents – Permit required to operate an air-supported temporary membrane structure or tent having an area in excess of 1,500 square feet or an occupant load of 50 or more, or multiple tents (400sq ft or larger) with an aggregate area of more than 1,500 square feet. Required Site Plan – Site plan MUST include location and size of ALL EXIT doors, fire extinguishers, aisles, LPG tanks, display/vendor spaces, and any fire lanes. Plans with tents must show distance to property lines, fences, and structures and include how the tent will be anchored.

    *You will pay the single highest permit fee, all other permits will be included.

  10. Fireworks / Retail Displays / Stands*

    Please select all that apply to your fireworks permit.

  11. Please select all permit types that apply to your event*
    • Places of Temporary Assembly – The temporary gathering of 50 or more persons for such purposes as deliberation, education, instruction, worship, entertainment, amusement, drinking and dining in a building not approved for assembly use.
    • Outdoor Assembly Events - A permit is required to conduct an outdoor assembly event where planned attendance exceeds 1,000 persons. See Section 3106 of the Oregon Fire Code.
    • Amusement Building – Haunted houses and similar temporary installations. See Appendix Q of the Oregon Fire Code.
    • Open Burning – Permit always required.
    • Exhibits and Trade Shows – An event in which the display of products or services is organized to bring together the provider and users of the products and services. An operational permit is required when the number of tables or booths exceed 10, cooking is involved or when the display area exceeds 500 square feet. If you hold 2 or more of the SAME EVENT a year at the SAME LOCATION with the SAME LAYOUT and apply for ALL permits at the SAME TIME, you may use the Annual Exhibition & Trade Show box.
    • Fireworks – A permit is required for animal control use, public displays, retail sales and wholesale.
    • Performances with Fire – An operational permit is required to conduct a performance that utilizes fire for entertainment purposes, outside of a protective housing or in ways in which it travels through the air (by one person or between multiple persons) in a public or private location. i.e. fire dancing, juggling.
    • Bonfires – Permit is required in order to conduct a bonfire within the Springfield Urban Growth Boundary.
    • Liquid or Gas Fueled Vehicles in Assembly Buildings – Batteries must be disconnected and fuel tank secured with less than ¼ tank or 5 gallons (whichever is less).
    • Temporary Membrane Structures and Tents – Permit required to operate an air-supported temporary membrane structure or tent having an area in excess of 1,500 square feet or an occupant load of 50 or more, or multiple tents (400sq ft or larger) with an aggregate area of more than 1,500 square feet. Required Site Plan – Site plan MUST include location and size of ALL EXIT doors, fire extinguishers, aisles, LPG tanks, display/vendor spaces and any fire lanes. Plans with tents must show distance to property lines, fences and structures and include how the tent will be anchored.

    *You will pay the single highest permit fee, all other permits will be included. 

  12. Site plans are required for all permit types. Site plan MUST include location and size of ALL exit doors, fire extinguishers, aisles, LPG tanks, display/vendor spaces, and any fire lanes. Plans with tents must show distance to property lines, fences, and structures and include how the tent will be anchored. 

  13. Written emergency plans detailing evacuation notification, procedures for assisting people unable to evacuate, accountability, 911 notification etc. This is required for permits for Amusement Building, Carnivals & Fairs, Exhibits & Trade Shows, Outdoor Assembly, Performances with Fire, Places of Temporary Assembly, and Temporary Membrane Structures and Tents. 

  14. Additional documents such as written emergency plans, tent drawings, structural calculations, additional floor plans, etc. must be combined into a single file for upload.

  15. I understand that:*

    Total cost of event permits fees is based on the permit types I have selected. 

    A $240.00 expedite fee will apply to all applications received less than 2 weeks prior to event. 


    Operational permits include permit application reviews, document handling, and a one-hour inspection with one inspector. Additional staff and time for inspections and re-inspections will be charged at $110.00 per hour. 


    *Please do not send any money or checks until you have received an invoice. Invoices will be issued from our Finance Department upon application review.


    By providing the information on this form and electronic signature, the undersigned certifies that they have read and understood the submittal requirements outlined and that they understand that omission of any listed item may cause a delay in processing the inspection request. I, the undersigned, acknowledge that the information supplied in this request is complete and accurate to the best of my knowledge.

    By checking this box, I am providing an electronic signature.

  16. I understand that:*

    Total cost of event permits fees is based on the permit types I have selected.


    Operational permits include permit application reviews, document handling, and a one-hour inspection with one inspector. Additional staff and time for inspections and re-inspections will be charged at $110.00 per hour. 


    *Please do not send any money or checks until you have received an invoice. Invoices will be issued from our Finance Department upon application review.


    By providing the information on this form and electronic signature, the undersigned certifies that they have read and understood the submittal requirements outlined and that they understand that omission of any listed item may cause a delay in processing the inspection request. I, the undersigned, acknowledge that the information supplied in this request is complete and accurate to the best of my knowledge.

    By checking this box, I am providing an electronic signature.

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  18. This field is not part of the form submission.