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Event Notification Form
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Event Notification Form
After you submit this form, you will be contacted via email or phone to let you know your event is being reviewed, and which permit applications you will likely need to complete in order to hold your event. Submitting this form is not a substitution for applying for and obtaining the necessary permits. Submission of this form will enable city staff to assist you in the permit application process, including identifying potential problems with the proposed event that could result in permit denial.
Event Description and / or Mission
Event Date(s) and Time(s)
Set-up and Clean-up Date(s) and Time(s)
Event Location(s) Description
Do you plan to use public trails, bike paths, sidewalks and/or roadways for the event that will result in closure or restricted access? If "yes," please identify the proposed route locations and the closure/restriction times.
Proposed Route Locations and Closure/Restriction Times
What precautions or adjustments are you prepared to make for your event, depending on the Oregon Health Authority's risk level? Please be specific if actions are different depending on if the county is at a low, moderate, high, or extreme risk level.
Event Organization Information
Event Organization Name
Is your organization a non-profit 501 3c or a government/public agency?
Main Point of Contact First Name
Main Point of Contact Last Name
Main Point of Contact Title
Main Point of Contact Phone
Main Point of Contact Address1
Main Point of Contact Email
Additional Event Information
Describe your target audience.
Will there be fees for admission or participation? (Please explain)
Anticipated TOTAL Attendance
Anticipated DAILY Attendance
Will you have vendors at your event?
How many vendors will you have?
More than 10
Less than 10
Will vendors be cooking or frying?
What types of vendors will be at the event?
Is this the first time for this event?
Is this a one-time event, or will it happen annually and/or on other dates?
Annually or Other
Will alcohol be sold and / or served at the event?
Will food be sold and / or served at the event?
Will you have amplified sound at your event for any of the following? (Please check all that apply)
Live Music and / or Dance Performances
If you plan to have stages with entertainment, how many stages will there be?
Please provide the below information about your stages:
• Time of operation • What size and how high is the stage • Are there any overhead structures or walls on the stage • Type of performance(s) • Expected audience size
Will you be hiring security staff and / or need to contract for Eugene Police officers for traffic control and / or crowd control?
Are there any high risk issues or other special concerns regarding this event?
If there are high risk issues or other special concerns for this event, please describe.
Please note reference names and organization names you have worked with to stage other events.
If available, please include the organization and / or event web address.
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