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Note: These FAQ are for employers. Employers will automatically withhold this tax, so employees don’t have to do or change anything. Please see the FAQ for Employees for employee information.
The Community Safety Payroll tax will be effective January 1, 2021. The first quarterly tax return and payment for the employer payroll tax and the employee payroll tax will be due on April 30, 2021.
The new tax will be effective based on pay period as opposed to pay day since the January 1 start date may fall in the middle of a pay period. We understand that there would be a significant burden to withhold for only part of a pay period. Therefore, the payroll tax withholding requirement only applies to pay periods starting on or after January 1, 2021.
The payroll tax is paid by employers and employees.
The employer is responsible for paying the employer payroll tax as well as withholding and remitting the employee payroll tax on behalf of employees with subject wages.
Note – if you are self-employed, you may be subject to the self-employment tax. See the self-employment tax FAQ for more information.
You’re self-employed if you are a sole proprietor (including an independent contractor), a partner in a partnership, a member of a multi-member limited liability company (LLC) that is treated as a partnership for federal tax purposes or are otherwise in business for yourself. Sole proprietor also includes the member of a single member LLC that’s disregarded for federal income tax purposes and a member of a qualified joint venture.
No. A self-employed individual who also has employees is not subject to the employer payroll tax, only the self-employment tax. However, as an employer you may be required to withhold and remit the employee payroll tax on behalf of your employees.
No. Owners that work for an S corporation as employees and receive reasonable compensation are not subject to the employee payroll tax. The S corporation will be subject only to the employer payroll tax for the subject wages paid to the owners.
Yes. If you are an employer with a physical address in the Eugene city limits and have employees subject to the Community Safety Payroll Tax, you’ll need to register. You can register quickly and easily through MUNIRevs. See the “REGISTER” tab on our Community Safety Payroll Tax web page for more information.
Yes. The City of Eugene’s payroll tax is not connected with the State of Oregon, so you cannot use that registration. Each business will be given an account number to use exclusively for the payroll tax.
The employer payroll tax is applied to total subject wages paid to employees working for an employer located in the Eugene city limits. The key factor is the physical location of the employer, not where the work is performed, client locations, temporary job sites, or where the employee lives.
For this purpose, “business location” is defined as any physical location in the Eugene city limits to which an employer conducts business operations, including any real property, building, facility, or office owned, leased, or occupied by the employer.
Use our online Search by Address tool to see if an address is in the city limits. The Eugene city limits is not the same as the Eugene urban growth boundary or determined by certain ZIP codes. Your address may contain “Eugene,” but still be outside the Eugene city limits. If the address is listed as “unincorporated,” it is not in the City limits.
No. The key factor is the physical location of the employer, not where the work is performed, client locations, temporary job sites, or where the employee lives.
Telecommuters (or remote workers) are not subject to the payroll tax if they work for an employer located outside the Eugene city limits, even if working from home within the City limits.
Yes. The key factor is the physical location of the employer, not where the work is performed, client locations, temporary job sites, or where the employee lives.
Telecommuters (or remote workers) are subject to the employee tax to the extent that they work for an employer located in the Eugene city limits, even though the work may be performed outside the City limits.
No. The payroll tax is applied to subject wages paid to an employee working for an employer located in the Eugene city limits. The key factor is the physical location of the employer, not where the work is performed or the location of clients. Client locations do not qualify as a “business location” for the purposes of the payroll tax.
No. The payroll tax is applied to wages paid to an employee working for an employer located in the Eugene city limits. The key factor is the physical location of the employer, not where the work is performed or the location of temporary job sites. Temporary job sites are not treated “business location” for the purposes of the employee payroll tax.
Yes. If an employer with a physical address in the City has one or more business locations outside the City, no tax is owed by the employer or employee for those hours an employee works at an employer’s business location that is outside the City.
Public employees are subject to the employee payroll tax if they work at a public employer located in the Eugene city limits.
Public employers are exempt from the employer payroll tax because intergovernmental taxation is prohibited. Without express authority, one government entity cannot tax another.
Nonprofit 501(c)(3) organizations are subject to the employer payroll tax and their employees are subject to the employee payroll tax.
The employee payroll tax is paid on a quarterly basis. Quarterly returns and payments of tax are due on or before the last day of the month following the end of the quarter.
When the due date falls on a Saturday, Sunday, or legal holiday, the due date will be the next business day.
The employee payroll tax has two forms that need to be submitted quarterly:
The payroll tax is applied to the total subject wages paid by the employer all for services performed by an employee for an employer located in the Eugene city limits, including the cash value of all remuneration paid in any medium other than cash. This includes, but not limited to salaries, fees, tips, bonuses, or commission on sales. If services are paid for in a medium other than cash, the fair market value of the thing taken in payment is the amount to be included as wages.
“Subject wages” are those wages subject to Oregon Revised Statue (ORS) Chapter 316 withholding, or wages after pre-tax deductions.
For the purposes of the payroll taxes, “wages” does not include remuneration:
Example – John is paid $14 per hour and is paid weekly. During the workweek, he worked 50 hours (including 10 overtime hours) and received $770 in gross wages which included $210 in overtime wages. John’s employer will exclude $210 in overtime wages in determining the applicable tax rate. Using the weekly pay period tax rate chart and $560, the tax rate is .0030.
John has pre-tax deductions of $105, so his subject wages are $665 ($770 gross wages - $105) and his tax for the pay period is $2 ($665 x .0030).
If an employee receives supplemental wages that are paid at a different time than an employee’s regular payday, use the daily pay period tax rate chart. Supplemental wages can include bonuses, commissions, or any other form of payment received in addition to the employee’s regular pay. You do not need go back and reconcile or recalculate the tax rate for another pay period.
You will still use the tax rate charts. If the employee did not make enough wages to be subject under the tax rate charts for the applicable pay period, those wages are exempt. Note – if the employee is exempt from the employee payroll tax, the subject wages must still be reported on the Form EUG-PY-ED, Employee Detail Return, with -0- in the tax column. The employer is subject to the employer payroll tax for those wages.
Yes. Include the employee on the Form EUG-ED, provide the subject wages and -0- for the tax.
Yes. You’ll owe a 5 percent late-payment penalty on any tax not paid by due date of the return, even if you’ve filed an extension for the self-employment tax.
If you file your return more than 30 days after the due date, a 20 percent late-filing penalty will be added, and you’ll owe a total penalty of 25 percent of any tax not paid.
Employers who knowingly fail to deduct and withhold the tax may be subject to a penalty of $250 per employee, up to $25,000 for each tax period, in addition to any other penalties or interest.
Interest is charged on any unpaid tax if you don’t pay the tax by the due date. The interest period begins the day after the tax is due on all unpaid tax from the due date until the tax is paid.
Yes. The Lane Transit Tax and Community Safety Payroll Tax are separate taxes and not connected. Therefore, if you are subject to both taxes, you must pay both taxes.
No, you do not need to submit estimated payments for the payroll taxes or self-employment tax.
You are not allowed an extension to file quarterly returns for the employer payroll tax or employee payroll tax. You must file the quarterly return and pay the tax by the due date to avoid penalty and interest.
Yes. You are required to report the subject wages and tax withheld for each employee. Report the subject wages on Form W-2 provided to an employee in box 18 (local wages, tips, etc.), the payroll tax paid in box 19 (local income tax), and “EUG” in box 20 (locality name).
The City of Eugene will charge an NSF Fee of $20 for returned checks, and any online payments.
First verify that all forms that need to be processed have been processed, signed, and completed. Please send signed complete paper forms with payment (i.e. checks, cashier’s checks, or Money order) to the following address:
City of Eugene
PO Box 10087
Eugene, OR 97401
Yes. If you feel more comfortable paying the tax by check, then please put your phone number on the check and mail it to the following address:
Prepayments are made only through MUNIRevs. The City of Eugene will not be able to match mailed payments without returns and vouchers, please do not send prepayment checks directly to our office.
Please supply the following information with payment:
ACH Credit is automatically available to bulk filers. If you are not a bulk filer and would like to use the ACH credit option to pay for the Community Safety Payroll Tax via MUNIRevs, then please do the following:
Email the form to MUNIRevs.
Please allow 3-5 business days to process the ACH Credit request.