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Cultural Services - Farmers Market Pavilion

Show All Answers

1. Where is the Pavilion located?

85 E 8th Avenue at the intersection of 8th and Oak Street in downtown Eugene.

2. What is the capacity of the building?

The building has a capacity of 1,461 occupants that fit within the 8,515 SF area. Successful events have housed up to this many comfortably when the event operates with crowd flow and attendee turnover.

3. How do I reserve the Pavilion?

You can begin the reservation process on the website at eugene-or.gov/fmp or contact the Farmers Market Pavilion Steward Jana Meszaros.

4. Can I meet with the staff to discuss questions or concerns?

Yes! The FMP Steward or Cultural Services staff can be of service to answer questions or provide tours of the space. You can also learn about the Pavilion & Plaza by going to eugene-or.gov/fmp and viewing the Rental Information Sheet.

5. Are there restrooms on site?

There are five unisex bathrooms on site, including an ADA accessible restroom.

6. Is there an area to change?

The Pavilion boasts a single great room with high ceilings and brushed concrete floors. There are no additional side rooms.

7. Are the grounds lit?

Yes, there are streetlamps that light the surrounding area, including the Plaza, as well as hanging string lights on the Plaza concourse. The outside space remains well-lit even on the darkest nights.

8. Are renters responsible for cleanup?

Yes. Rental parties are responsible for cleaning up after the event, as described in the Cleanup Checklist.

9. Do we have to remove our own trash and recycling?

The Pavilion has a dedicated trash and recycling room, accessible from the exterior west side of the building. Renters are responsible for placing any garbage and recycling in this room as part of the cleanup process post-event. There are receptacles that can be available for event use.

10. How many chairs and tables are provided?

Currently, there are bistro tables and chairs that seat 75, available for rental use. Equipment inventory may grow in the future.

11. How do the roll-up doors operate?

The garage doors are manually opened and closed with rolling chain loops that must be pulled.

12. Is alcohol allowed?

Yes. All OLCC guidelines, including insurance and licensing must be adhered to and an Alcohol Agreement will be added to your paperwork. Be sure to consider the potential necessity for alcohol monitors, licensed server requirement and security.

13. How do we load in/out?

Renters may drive onto the Plaza concourse adjacent to the east wall of roll-up garage doors to load and unload equipment.

14. Can I drive into the Pavilion?

No. The interior surface of the Pavilion is not designed to withstand the weight of a standard or larger vehicle, and the absence of an exhaust system prevents the space from handling carbon monoxide concerns, even for short periods of time. The slab-on-grade is non-structural, but any higher loads could lead to cracking of the slabs, slab joints, etc. 

15. What are the electrical capabilities of the space?

There are ample electrical floor boxes dispersed throughout the interior of the Pavilion. In the Plaza, there are dispersed ground outlets in locked boxes as well. You can view the location of the boxes in the Site Map.

16. Is there access to water in the Plaza?

Yes. Water access is on the northeast corner of the Pavilion building.

17. Can the Pavilion and Plaza accommodate food trucks?

Yes. There are 30-amp outlets on the exterior west side of the Pavilion, where food trucks are intended to face west Park Street. This requires a Right of Way permit to close west Park Street. Find out more about street closure permits and fees.

Food trucks that are able to operate with standard 120-volt outlets can occupy the Plaza, which does not require a street closure. To talk through proven site plans for food trucks in the Plaza, contact the FMP Steward.

18. What are the capabilities of the food prep area?

The kitchen is a basic setup with a sink, refrigerator, and counter space that supports sanitary food sample service and event concessions. It is not a licensed kitchen, nor does it have cooking capabilities. The room has a retractable awning to provide a serving area.

19. Where do I park at the Farmers Market Pavilion?

There is metered parking at and around the Pavilion and Plaza, and parking is available throughout downtown. The Parcade, located at 35 W 8th Ave and the Overpark, located at 1000 E 10th Ave are both easy to find and close to the Pavilion and Plaza. Rental of the parking lot adjacent to the Pavilion is possible based on availability. Keep in mind that no vehicles will be permitted to be left at the building or in the lot overnight.

20. Are there projection capabilities inside the Pavilion?

You can use a projector inside the Pavilion. There are blank white walls on the upper side of the west wall inside the Pavilion that are great to project onto. Note that the space is far too bright in the daytime for projection but works well at night. It is also possible to project onto the exterior of the building.

21. How does it sound in there?

The Pavilion was not designed as a concert space. However, there is ample sound baffling and several examples of successful concerts in the pilot year’s programming. You can find out more regarding the best layout for amplified sound, by speaking with the FMP Steward.

Note that there are Assisted Listening Devices in-house that may be connected to the audio equipment to support folks who have hearing-related access needs. The individual devices transmit via Bluetooth up to a block away from the Pavilion and Plaza.

22. Is there audio equipment in-house?

Yes, there is a basic sound setup that can be rented. The system is a two-speaker multi-position PA system mounted on stands that delivers even coverage to the entire room. Speakers have two channels with independent balancing, a third channel with an 1/8” aux input, and Bluetooth pairing capabilities. The sound setup also includes two microphones.

23. Is insurance required to rent the Farmers Market Pavilion and Plaza?

Event insurance is required. Rentals held in the FMP and or the FMP Plaza require signing a contract, and an indemnification agreement and providing proof of general liability insurance coverage. This should include coverage of at least $2,000,000 per occurrence and $3,000,000 aggregate. You must provide a certificate of insurance that meets these requirements, along with a separate endorsement form that names the City of Eugene as additionally insured. The policy must be a primary policy, not a policy that contributes to any coverage that the City may carry. The City of Eugene has access to a special event insurance provider that may be able to provide the coverage you need for your small-scale event. You can also consult with your insurance agent about alternate coverage options under an existing homeowner’s or business insurance policy. There is extra information and links to insurance providers in the FMP Event Guide, available upon request. For further questions regarding insurance requirements, contact Risk Services at 541-682-5662.