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1. Does my match need to be 100% cash?

No, your match can be any combination of cash or in-kind contributions but your match must be equal to or greater than your request. Read more about the budget in How to Create Your Art in the Parks Budget for step-by-step instructions.

2. What do I do if my expenses and revenue do not match up in the budget?

Your total revenue that you show in your budget must match your total expenses.

• If your expenses exceed your revenue, consider ways you can increase your revenue sources (ideas for this are listed in the document How to Create Your Art in the Parks Budget.
• If your revenue exceeds your expenses, consider the need for your program. How will your expenses contribute to the long-term success of the participants? Is this funding essential to your program and what does it uniquely bring to Eugene parks?

3. Am I responsible for paying for the permits for my program?

All awardees are responsible for paying for the necessary permits. Cultural Services staff will be available to advise on permits and schedule a meeting between you and the departments issuing relevant permits. 

Parks and Open Space fund for fee waivers is a total of $15,000 for all grant awardees. The amount of fees waived per event will be determined by number of grant awardees, scale and scope of events.

4. I have an idea for an event but not a date. Is that okay?

Please list a date or timeframe on your application (i.e., “one Saturday evening at the end of August”). Knowing your date or timeframe helps the selection committee approve programs that are evenly distributed between April 1 and October 31. If approved, you can work with Cultural Services staff during your advising appointment to select a specific date.

The park reservations fill up quickly and your preferred date may not be available. Please apply with your specific date to ensure your park is available on your date.

5. I want to include artists in my program, but I’m not sure how much to pay them.

We encourage you to connect with the artists you would like to include in your program before you submit your application. Ask them what their rate is and how they would like to be involved in your program.

6. I want my program to happen outdoors, but I don’t know how to plan for inclement weather.

It is critical to plan for last-minute changes such as rain or wildfire smoke. Can your program continue using canopy tents or a nearby shelter? What planning can you put in place now if you need to postpone your program, such as having back-up reservations for visiting artists or a marketing plan to announce a change in date?

7. Why is the 2024 Art in the Parks application due in November if my program won’t be until next summer?

The 2024 Art in the Parks grant timeline begins in Fall 2023 in order to allow programming to be included in the 2024 Parks and Open Space reservation system that begins in December 2023.

8. I am considered a large-scale event and want to apply for consecutive funding for 2024 and 2025. Do I submit two applications, one for each year?

• No, your one grant application and budget will apply to both years. This means that you are applying to do the same event in 2024 and in 2025. The details of your event may evolve but the general event should be the same.
• We will work with you to submit an updated park rental application to ensure we have the correct contact info and date for 2025.
• If you would like to do different programming in 2025, please wait to apply for the 2025 Art in the Parks funding cycle that will open in fall 2024.
• If you have two ideas for two distinct programs, applicants are welcome to submit up to two applications per year. The selection committee will consider one application per organization per year.