Flexible Spending Account / Transportation Reimbursement Account
OPEN ENROLLMENT - December 2 - 13, 2019
You must re-enroll every year to continue participation!
Forms are due by 5:00 pm, Friday, December 13, 2019
New this year: FSA/TRA enrollment is now done in PeopleSoft through Employee Self Service, under the Benefit Details tile or click on the Open Enrollment desktop icon ISD has installed on your computer! If you do not have access to a City networked computer or VPN, please contact Employee Resource Center staff for assistance.
Important: be sure to click the FSA Additional Options Menu in Employee Self Service to select your reimbursement method (Benefits Card or AutoPay), and review the How to: FSA Additional Options for specific instructions.
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OPTIONAL FSA / TRA OPEN ENROLLMENT MEETINGS
Attendance can be considered work time if during your regular work hours. Supervisory approval is required to attend any meeting during your regular work hours. Family members are welcome to attend.
FSA Health Care Account: Defer up to $2,500 for eligible out of pocket health care costs. If leaving employment with the City of Eugene, any election amount not already deposited will be taken from the employee's final paycheck or with payments in after-tax dollars. However, expenses incurred after leaving employment are fully reimbursable up to deferral amount.
FSA Dependent Care Account: Defer up to $5,000 for child care expenses necessary to allow you to work, such as daycare, after school care, summer day camps, etc. ($2,500 if married filing separately)
Transportation Reimbursement Account (TRA): Defer up to $3,060 for eligible commuter parking expenses and/or $960 for mass transit expenses. Note: Do not sign up for a TRA if you park in a City lot and have pre-tax payroll deductions that directly pay Republic Parking Northwest.
Reimbursement Options - Your current reimbursement option will remain in effect unless you elect to change it. If you are not currently enrolled you will be enrolled in the Benefits Card unless you elect AutoPay.
- AutoPay: Automatically have your claims reimbursement for all your eligible Health Care expenses processed through PacificSource or Delta Dental (a Moda Health-affiliated company) – No FSA claim forms or documentation required! This option is not available if you have double coverage for health insurance or if you cover a domestic partner who is not your tax dependent.
- Benefits Card: Eligible expenses can be reimbursed directly from your FSA account at many vendors. Documentation of the claim may still be required. If you have double health insurance coverage, be sure to only use your card for claims that have passed through both insurance companies. Your 2020 FSA election will either be loaded onto your current Benefits Visa or you will be sent a new Benefits Visa. Keep in mind that your 2020 election may not be loaded to your Benefits Card until mid-January. Cards are re-issued with a new number about 30 days prior to the expiration date as long as the participant is still an active participant. Remember to notify any vendor that may have saved your card information for recurring charges (e.g. mail order pharmacy).
- Manual Claims: Submit claims manually either via mail, fax or through your BenefitHelp Solutions online member account. You must use manual submission for child care expenses.
IMPORTANT: "USE IT OR LOSE IT"
FSA: Under the IRS rules you must have incurred expenses to spend your FSA elections by the end of the plan year’s grace period or funds will be forfeited and retained by the City of Eugene. Please choose your election amount carefully.
TRA: Unused TRA funds cannot be refunded to you, but can roll over for use in the next plan year as long as you re-enroll in the program and continue your TRA participation.
HIPAA Privacy Notice
The City of Eugene sponsors the City's self-insured group medical, dental and vision plans. The federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) restricts the City Health Plan's use and disclosure of health information in order to preserve privacy for plan members. It is the policy of the City to comply fully with the health information privacy standards of HIPAA.