- Home
- Departments
- Central Services
- Employee Resource Center
- For City of Eugene Employees
For City of Eugene Employees
COVID-19 Resources for City of Eugene Employees
- Employee Resource Center Contact Information
- Email: For City of Eugene Employee COVID-19-related questions
- COVID Info:
News and updates related to your facility and operation will come from your department leadership as it becomes available. Also see City Services – What’s Open? for the related updates.
*Disclaimer: Some resources available on this page will require employee login to view.
- Work Planning
- Benefits & Wellness
- Leaves, Absences & Unemployment
- Training & Engagement
- Supervisor Resources
Planning for Return to Work
Leaders throughout the organization have been hard at work planning and preparing for the return of employees to the workplace. COVID-19 will continue to determine the timeline to reopening and meanwhile, we will continue to plan for a safe work environment.
Safety Plan information and Resources:
- COE Worksite Reopening Checklist Template (For City of Eugene department use)
- Facility Rules Poster
- Reopening Phases Poster
Guidance for City of Eugene Work
- COE Remote Work Guide*
- Microsoft Teams Quick Start Guide
- Work from Home Habits
- Ergonomics checklist
- How to Stay Engaged When You Work Remotely
- How to Stay Connected While Working from Home
- Exec Message regarding Remote Work for COE Employees
- Be sure to visit the Training & Engagement tab on this webpage for training and wellbeing resources available to you.
Alternative work schedules
The City is making alternate work schedules available to individuals who have job functions that support an alternative work schedule while also ensuring departments can deliver essential services. This alternative creates an avenue for recommended physical distancing and also helps you balance the needs of your home and family during this time. Alternative assignments may also be available related to supporting the work-group or assisting with the Emergency Operations Center (EOC). Please review Guide for Coding Your Time for information related to reporting your time.
Reduced Work Schedule
Employees may request (from supervisor) to have their regularly scheduled work hours temporarily reduced. Impact to accruals is based on City administrative regulations or union contract.
Flexible/Staggered Work Hours
Employees may request (from supervisor) to temporarily work non-traditional hours including split shifts and weekend work (i.e. a schedule that is different from the traditional 8 a.m. to 5 p.m., Monday-Friday).
Alternative Assignments
It could happen that you might be asked to help provide essential services due to high absenteeism. In that case, you will receive the necessary training.
Benefits & Wellness
Spotlighted below are resources that have been frequently utilized and asked about during the current pandemic. For more information on training and overall wellness opportunities, be sure to visit the Training and Engagement tab on this page. For more information related to Health benefits, visit the Employee Benefits page.
Fitness
Ergonomics
Employee Assistance Programs
- The City offers free confidential counseling and problem-solving services via our Employee Assistance Program (EAP) through Cascade Behavioral Health and EAP to all City regular employees. At this time, they are still open, and offering telehealth appointments. Your appointment will use audio and/or video to provide healthcare. They can be reached at 541-228-3000.
- EAP Wellness Articles and Videos
- 10 Ways to Build Resilience
- Visit the Training & Engagement tab for a collection of Wellbeing trainings.
VOYA Deferred Comp
In regards to recent market volatility caused by the Coronavirus, Voya is actively keeping their website updated with news and resources. Please reference the Voya website directly for current information. VOYA also recommends the following resources:
FSA for Child Care Change Instructions
If you’re enrolled in the Flexible Spending Account plan for dependents and need to change your elections due to your care needs changing, see instructions on how to change your dependent care FSA.
Other Health Resources
- The City of Eugene recently added Teledoc to the existing health care plans. For more information visit the Pacific Source website. All co-pays, deductibles and co-insurance will be waived for Teledoc services. Please note that Teledoc cannot do testing for COVID-19 but may be an option for other medical and behavior health services.
- Coronavirus (COVID-19) testing and diagnosis related visits will be covered at no cost.
- Visit our Benefits page for more information on your health coverage and other benefits.
Leaves, Absence & Unemployment
Spotlighted below are resources that are frequently requested during this pandemic. For more information related to regular and emergency leave options, visit the Employee Benefits page.
Absence Options and Coding
Temporary Provisions for Absences and Leave
- Employees who have exhausted accrued vacation leave are permitted to use any other accrued leave for any reason.
- Employees within their probationary period may access their vacation accruals.
Emergency Leave Provisions
See the City of Eugene employee benefits page to learn more about:
- Negative balance allowed in leave bank
- Emergency Leave Donation program
- Emergency Paid Sick Leave
Unemployment Resource sheet
- Unemployment and COVID-19 FAQ
- For specific questions and/or to apply please visit the State of Oregon Employment Department.
Workers’ Compensation
OSHA has deemed COVID-19 a reportable illness for Worker’s Compensation. If you suspect that you contracted the virus at work, please submit your claim following the normal reporting procedures and make a note that you believe it was due to exposure while working. Contact EugeneERCClaims@eugene-or.gov for questions or claims information.
Upcoming Training, Engagement & Wellbeing Opportunities
Wellbeing Calendar
This is the one-stop, wellbeing resource shop for City of Eugene employees. Visit the calendar to browse events, activities and trainings to save on your own calendar.
Upcoming Webinar Trainings
Click titles to register or email COETraining@eugene-or.gov to enroll if you don’t have access to the Learning Management System
The Belonging program is a diversity, equity, and inclusion training aimed at supporting City staff to promote a sense of belonging in our organization and in the community and all city employees are expected to participate. Click the title to be directed to the Workforce Equity & Belonging page for more information and to register for a cohort.
How to be an Antiracist - Author event
Join Ibram X. Kendi, the author of How to be an Antiracist, in this video event. This link will only be live to August 18, 2020. To count your participation towards your annual diversity requirement, screen shot the end of the webinar and email it to COETraining@eugene-or.gov to be added to your transcript in the LMS.
Supervisor Fundamentals: Navigating Employee Leaves and Wage & Hour Laws
- When:
- August 18, 2:30 – 4:30 pm
- Note: Required for New Supervisors – Recommended for any Supervisor or Manager who’d like to attend.
- When:
- August 21, 11 a.m.
- September 18, 11 a.m.
- October 23, 11 a.m.
Supervisor Fundamentals: Employee Relations Webinar
- NOTE: Required for New Supervisors – Recommended for any Supervisor or Manager who’d like to attend.
- When:
- August 27, 3:00 -5:00 pm
Career Development Program – Supervisor Lunch and Learn
- Competency: Now & Later
- When:
- September 8, 12 p.m. - 1 p.m.
Introduction to the Career Development Program (2 – part webinar)
- Competency: Now & Later
- When:
- September 10, 3 p.m. - 4 p.m. & September 21, 8:30 a.m. - 9:30 a.m.
Supervisor Fundamentals: Reasonable Suspicion (Drugs & Alcohol)
- NOTE: Required for New Supervisors – Recommended for any Supervisor or Manager who’d like to attend.
- When:
- September 10, 9 a.m. - 11 am.
On-Demand Resources, Recorded Trainings & Relevant Videos
Recorded Trainings & Webinars
- How I Got Here - Chief Ray Brown
- How I Got Here - Janina Rager
- How I Got Here – Colette Ramirez
- How I Got Here – Fabio Andrade
- Leading During Uncertain Times
- Tools to Address Implicit Bias in Local Government
- Racism has a cost for everyone
- Reopening America-Return to the Workplace Safely
Wellbeing on Demand
Emergency Preparedness Training
- All employees have 2 or more required training modules to complete based on position (review your requirements*). These trainings web-based and on-demand.
- Be sure to print your certificate and scan/email to COETraining@Eugene-or.gov
- Visit the FEMA website to create a login and complete trainings
Professional Development Training
- Microsoft Training
- Great tips for using MS Teams
- 10 Free Online Management Lessons from Master Class Management
- Leadership, Management, Emotional Intelligence, Life Skills and More
- Coursera Career Development Courses
- Learn a New Language
- Situational Leadership Webinars
- Navigating our new work environment: Webinars hosted by Laserfiche
Resources for supporting and supervising teams remotely
- My Team Working Remotely: A Guide for Leaders
- Managing Loneliness of Remote Workers
- 20 Ways to Engage and Connect with Remote Employees
- Boosting Telecommuter Morale During COVID-19
- Transitioning Your Team to Remote Work
Health Insurance and Health-Related Resources For Supervisors
- What You Need to Know about the New Coronavirus
- Preparing Your Workforce for the Coronavirus: Guidance
- Group Health Plans and COVID-19: What You Need to Know
- Coronavirus Test Coverage and Group Health Plans
- Medicare Telehealth Expansion in COVID-19 Spending Law
- What to Tell Employees about the Coronavirus