More Searches-Add Search Criteria, Use Links to Other Eugene Searches

The More Searches page offers multiple opportunities to search the Eugene Web site.

To display the page, click More Searches! at the top of each page:

1 Enter your search settings (see below for information about the Search Settings section) and click the Search button:

2 To search again from the More Searches page, click Back to More Searches.

Note Step 2 above retains your previous search criteria on the More Searches page. If you click the More Searches! link at the top of the page, the search criteria you entered is lost.

Click a picture below to display more information. Click the picture again to hide the information.

This is an important section to pay attention to if you trying to decrease the number of returned results. These choices allow you to distinguish, for example, between:
City of Eugene Web pages that are a part of the site's organizational structure, or
Documents that relate to those pages
Many more documents than Web pages are accessible on the Eugene site. The basic text Site Search may at times return links to Web pages and display those links far down in the search results list, below many other links that just display documents. In that case, to find those page links, you must move through a number of views on the Search Results page to look lower in the list.
If you are primarily searching for Web pages, you can use this section to force the search to ignore documents and look just at pages. Similarly, if your research involves finding just documents, you can eliminate, for the most part, Web pages from the search results.
See How Does Search Work? for more details.

By default, the program selects all check boxes, and the search looks at all of those selections (City of Eugene Web Pages, Documents and Document Folders).
If you clear the Documents and Document Folders check boxes, for example . . .

. . . the search ignores documents and folders and returns just links to Eugene Web pages.

You must select at least one check box.

City of Eugene Web Pages – In the results list, these symbols indicate Web pages:
Displays in your current browser window.
Displays in a separate browser window.
Displays in your current browser window.
Documents – In the results list, these symbols indicate documents:
PDF document. Displays in a PDF reader in your current browser session window.
Document in Microsoft Word format. Opens in a viewer in your current browser window.
Document in Microsoft Excel format. Opens in a viewer in a separate browser window.
A Microsoft PowerPoint presentation. Opens in a viewer in a separate browser window.

Important This Documents category includes all documents available on the Eugene Web site. Documents can range from a one-page building permit application, to the entire City Code.

Although this search looks at the City Code, City ordinances and resolutions, administrative orders, the City Charter, elections documents, and such City Council documents as agendas, minutes and newsletters, a more efficient search for the documents mentioned in this paragraph can be made with the Weblink document management application. Use links on the More Searches page to view that application:
Picture showing links to the application where you can search City Code, City Council and other Council and official City documents.

Note Due to the way the Web site is organized, links to some Web pages will appear in the Search Results list even when you search only for documents. Pages listed on the Services page . . .
Picture of the pointer clicking the Services link.

. . . that meet your search criteria display on the Search Results list with a Web page symbol .

Document Folders – In the Search Results list, this symbol indicates a document folder:

Document folders are organizing folders which store documents and other site items. Clicking the document folder symbol displays a new list of items, or a lower level of related folders.

Your search word(s) must be included in the folder name for the higher-level folder to be found. The lower level folder names won't necessarily include your search term; because they are organized under the higher level folder, they should contain content related to that higher folder. Example

A search for only Document Folders that contain the word housing in the folder title . . .
Picture showing only the Document Folders check box selected and the word housing typed in the search text box.

. . . finds four (in March, 2008) Document Folders:
Picture of the Search Results page showing four Document Folders with the word Housing as part of their folder names.

If you click the Public Housing folder, links to six PDF documents display:
Picture of a list of links to documents placed in the Public Housing Document Folder.

The Search for these words entry box works generally the same way as the basic Site Search function (shown in the picture just below) found at the top of each page . . .

. . . although your selections from the At least one of the following must be selected check boxes above the Search for these words box may affect your search results (see details about the check boxes above in this Help topic).

The topic What Should I Type to Search with Text? includes many details about searching for text with the Search for these words entry box.
For more information about the basic Site Search, also see:

How Do I Search?

How Does Search Work?

What Can I Do with the Search Results?

Click the picture below (if necessary) to view details about adding criteria. Included is information about the Return results based on and Other Search Criteria sections.

The Add Other Search Criteria section allows you to narrow your search. Entering values for criteria (for example, keywords related to documents or Eugene Web pages, or titles or authors of documents) can help sharpen the focus of your search. You can use multiple criteria to define complex searches.

To use this section for your search, select the Add Other Search Criteria check box on the More Searches page.

To view more information in this Help topic, click the Return results based on or Other Search Criteria picture below (if necessary).

Defaults to All Criteria You Defined.
If you click At Least One Criteria You Defined and perform a search, and then return to the More Searches page, the program selects the default All Criteria You Defined again.
All Criteria You Defined – Search text and all criteria you enter.

Search returns only those items that contain all of the criteria you enter. This means that if you type in the Search for these words entry box, the text you enter plus any criteria you add in the Other Search Criteria section, must be found before the search program returns the item in a results list.

At Least One Criteria You Defined – Search text or any one of any criteria you enter.

Search returns any item that meets just one of your criteria. This could be Search Text, or one of the criteria you add in the Add Other Search Criteria section. This search would most likely return more items than a search with the All Criteria You Defined default.

Click this picture below to view a step-by-step tutorial about the Other Search Criteria section:

You can add a criteria to narrow your search. You can also add multiple criteria to define complex searches.
If you combine additional criteria with an entry in the Search for these words box (see above) along with clearing one or more of the City of Eugene Web Pages, Documents and Document Folders check boxes (see above), you can sharpen the focus of your search.
See more information below in this topic about some of the criteria in this list.

Step-by-Step Tutorial

The following steps walk through an example that narrows the search range step-by-step. You could take all of the steps at one time, and then click the Search button just once after entering all of your search criteria. You could also use the Search for these words entry box in several other ways. (See What Should I Type to Search with Text? for more information.) However, the intent of this example is to show how the Add Criteria process works.
This search finds documents available on the Eugene Web site about downtown housing. With several steps, a search that initially finds some 2,300 items narrows to eleven found items at the end.
To show the incremental nature of the search, the first two steps use areas of the More Searches page other than the Add Other Search Criteria section.

1 Search for text – Type housing in the Search for these words entry box and click the Search button . Example

Picture of the Search for these words entry box with the word "housing" entered. .

The program displays results on the Search Results page. The search looks at City of Eugene Web Pages, Documents, and Document Folders, and returns (in Jan., 2008) some 2,300 results. The search shows 14 Web pages at the top of the list. All other items, except for several Web pages lower in the list, are documents.

Click Back to More Searches to return to the More Searches page.

2 Look just for documents – To change the search to look for just documents, clear the City of Eugene Web pages and Document Folders check boxes, and click Search. Example

Picture showing just Documents selected for the search program to look at. .

The program displays results on the Search Results page. Now the search returns just documents that contain housing in their text, or have been associated with the word housing by site developers, and eliminates some 20 Web pages. But the number of documents found remains large (2275), and, for this example, we want to find documents that focus on housing located in the Eugene downtown area.

Click Back to More Searches to return to the More Searches page.

3 Find documents with a "keyword" – To locate documents that are associated with a specific document keyword, click Add Criteria.
Picture of the pointer clicking Add Criteria.

The program displays a line to add criteria for your search.

4 Click the entry box displaying Name, and select Keywords:
Picture of the pointer selecting the document Keywords criteria.

5 In last entry box at the end of the line, type housing :

6 Click the Search button. (Important note about error message – You must enter a value in the entry box at the end of each line you add. The program displays an error message if you do not make an entry. To avoid this error, delete any lines that have no entry in that box. See Step 11 below.)

The program displays results on the Search Results page. Now the search finds only 130 items that have these elements:

Documents only (no Web pages included)
The word housing is included in the text of the document
The word housing has been associated with the document by the City as a document "keyword"

Note The Keywords criteria relates to documents. These differ from Page Keywords, which have been related to a Web page by site developers.

Click Back to More Searches to return to the More Searches page.

7 Find documents with the word "downtown" in their title – To further refine the search and locate documents that contain a title referring to downtown, click Add Criteria again.

8 In the newly added line, click the entry box displaying Name, and select Title.

9 In the last entry box, type downtown .

10 Click the Search button.

The program displays results on the Search Results page. Now the search finds only 11 documents that include downtown in their titles.

11 To delete a Criteria line, select the check box at the beginning of the line and click the X symbol:
Picture of the pointer clicking the Delete symbol to remove a selected criteria.

Which criteria to add?

Currently (Feb., 2008) many of the criteria listed are not identified with items on the Eugene Web site. Using just such criteria (for example, Company, Country or Phone Number) will not produce any search results. A more productive search with a country name (Japan, for example) could involve using the Full Text Content or Keywords criteria, or simply the basic search found at the top of each page.
Information about some of the criteria:
Author – Related to documents. This property is not found in the document that you view. If a document is associated with an author when it is posted to the site, you could use a person's name in a search. Currently many documents are not related to a specific author.
Description – Most documents and Web pages included on the site have a short description written about them. A search with this criteria looks at that text.
Full Text Content – Related to documents. This text is found in the actual document that displays in a browser window.
Keywords – Related to documents. A keyword is associated with the document by site developers, and is not necessarily visible in a document's content. This differs from Page Keywords, which are associated with Web pages.
Name – Related to documents. Assigned by the City when the document is posted to the site. Often the same, or very similar to, the Title criteria.
Neighborhood – Related to Web pages. Most pages that include content related to a certain area of the City, or are about neighborhood associations, are associated for search purposes with specific neighborhoods. Additionally, simply typing a neighborhood association name in the basic search text box can also produce a search results list of items associated with neighborhoods.
Object Created and Object Last Modified – Although these dates are related to documents and Web pages, currently (July, 2008) they are not very useful as search criteria, especially if you are searching for more than just Web pages. The date is generally accurate for Web pages. However, for documents, because of the way the program handles dates related to the updating of site items, the Object Last Modified date usually is the current date, which most likely is not correct.

At times Object Created can produce appropriate results; however, the date could be misleading. For example, a document written in 2004 could receive an Object Created date several years later due to the process of including the document on the site at that later date. When you select these date criteria, a format displays that differs from the entry area for other criteria:

Page Keywords – Related to Web pages. See more details about Page Keywords in the Help topic, How Does Search Work?
Title – Related generally to documents, and most likely matches all or part of the document's title displayed in the browser window. Often the same, or very similar to, the Name criteria.

More Searches–Add Search Criteria, Use Links to Other Eugene Searches